Frequently Asked Questions

General Questions

 We will send you a list of the documents we need to review. These documents include your parent/pupil survey forms or source check documents, your membership as of the survey date, final average daily attendance for the preceding year, and individual education plans for each of the children with disabilities claimed on your application. If you claim children living on Indian lands, we will also review your Indian Policies and Procedures. If you claim children residing in low-rent housing, we will need to review information about those properties. Because we must review so many individual documents, we will ask you to organize them in certain ways to help us manage the task quickly. We will send you detailed instructions before the review. You can also call us if you have specific questions while you are preparing.
Be prepared to set aside at lease one or two business days.  The time required for each review varies depending upon the number of children claimed, the type of survey you use, and how well you organize your documents.
If we find a particular area of concern, we will work with you to try to solve the problem and we will allow you additional time after the review to locate the necessary documents. Of course, if after a reasonable time you cannot document all of the information in your application, we will pay you on the basis of the documented information.
Do to the large number of school districts that receive Impact Aid, we cannot review each applicant every year.  We try to regularly review those school districts that receive large payments, and periodically review school districts that receive smaller payments. We review applicants annually if they receive more than $750,000 under section 7003(b) or any funds under section 7003(f).  We also periodically review applicants that receive more than $200,000.  If your school district has fewer than 300 federally connected students, or if you count your students by source-check, we may ask you to mail us your documents for review.

 

Section 7003

Local school districts must submit an application annually. Applications are available from the Impact Aid Program beginning in November and must be submitted by January 31. A school district must provide in its application specific information about the local federal property, the number of children enrolled that are associated with the federal property, and the total membership and average daily attendance in the schools. State departments of education must also provide some data
Applications are due January 31 of each year.
School districts use Impact Aid for a wide variety of expenses, including the salaries of teachers and teacher aides; purchasing textbooks, computers, and other equipment; after school programs and remedial tutoring; advanced placement classes; and special enrichment programs. Most Impact Aid funds are considered general aid to the recipient school districts and may be used in whatever manner they choose, in accordance with state and local requirements. Although most school districts use Impact Aid for current expenditures, funds may also be used for capital expenditures. Payments for Children with Disabilities must be used for the extra costs of educating these children
Payments are made annually. After the initial payment for a fiscal year, an LEA may later receive additional amounts for that same fiscal year as we complete the distribution of all available funds.
For questions on how to read your voucher, you should contact your State’s Program Operations Group analyst. They can explain how the payments are calculated and verify any data on the vouchers.
There is a payment estimation calculator available for Section 7003 payments at http://www.ed.gov/programs/8003/calculator/edlite-calculator.html. Please keep in mind that this is an estimate for Section 8003 Basic Support Payments and payments for children with disabilities. If your school district is eligible for a hold harmless payment, this calculator will NOT estimate those payments. 
We will send you a list of the documents we need to review. These documents include your parent/pupil survey forms or source check documents, your membership as of the survey date, final average daily attendance for the preceding year, and individual education plans for each of the children with disabilities claimed on your application. If you claim children living on Indian lands, we will also review your Indian Policies and Procedures. If you claim children residing in low-rent housing, we will need to review information about those properties.
You should keep your records for three years after you receive your final payment for a fiscal year.
A local educational agency (LEA) may claim these infants and toddlers on Table 1 or 2 of its 7003 Impact Aid application if it is responsible under State law for providing a free appropriate public education for those children and is providing it. 
Free appropriate public education includes special education and related services as a part of early intervention services provided to infants and toddlers with disabilities. The services must be provided at no cost to the families of the children. Even if your state uses a fee schedule for services, you may claim an eligible child for whom the family does not pay a fee.
Simply mark the form to identify the child as an infant/toddler for whom the LEA is providing education or services. If you use survey forms, have the parents of the child complete and sign the form.

 

Last Modified: 01/30/2020